Angus CouncilTel: 08452 777 778
Email: accessline@angus.gov.uk
|
ANGUS COUNCIL
MINUTE of MEETING of the FINANCE AND INFORMATION TECHNOLOGY COMMITTEE held in the Town and County Hall, Forfar on Tuesday 22 October 1996 at 4.00 pm.
Present: Councillors ALEX KING, JOHN C GIBB, GEORGE ALLAN, IAN HUDGHTON, IAN MACKINTOSH, GLENNIS MIDDLETON, WILLIAM MIDDLETON, STEWART M MOWATT, ROB MURRAY and Mrs KATHLEEN M RITCHIE.
Apologies: Apologies for absence were intimated on behalf of Councillors GEORGE A LAMONT, BRIAN M C MILNE and RICHARD SPEIRS.
Councillor KING, Convener, in the Chair.
1. MINUTE OF PREVIOUS MEETING
The minute of the meeting of this Committee of 3 September 1996 was accepted as a correct record and signed by the Convener.
2. RECYCLED PAPER BALING
With reference to Article 6 of the minute of meeting of the Environmental and Consumer Protection Committee of 24 September 1996 there was submitted Report No 784/96 by the Director of Environmental and Consumer Protection on proposals to update the Council’s system of paper baling for recycling.
The Committee, for its interest, approved the terms of the Report.
3. VALUE FOR MONEY ESTABLISHMENT OF LOCAL GOVERNMENT STUDIES GROUP
There was submitted Report No 844/96 by the Director of Finance intimating that he had been invited to participate in the Value for Money Local Government Studies Group which had been set up to advise the Accounts Commission on a number of issues.
The Committee agreed to the participation of the Director of Finance in the Group.
4. ANNUAL ACCOUNTS CARNOUSTIE GOLF LINKS MANAGEMENT COMMITTEE YEAR ENDED 31 MARCH 1996
There was submitted Report No 824/96 by the Director of Finance enclosing the Annual Accounts of the Carnoustie Golf Links Management Committee for the year ended 31 March 1996.
The Committee noted the contents of the Accounts.
5. ANNUAL ACCOUNTS MONTROSE LINKS TRUST YEAR ENDED 31 MARCH 1996
There was submitted Report No 874/96 by the Director of Finance enclosing a copy of the Annual Accounts of the Montrose Links Trust for the year ended 31 March 1996.
The Committee noted the contents of the Accounts.
6. ESTIMATED INCOME AND EXPENDITURE BUDGET AND PROPOSED CHARGES - ARBROATH GOLF COURSE COMMITTEE OF MANAGEMENT YEAR ENDING 31 OCTOBER 1997
There was submitted Report No 873/96 by the Director of Finance enclosing the estimated Income and Expenditure budget and proposed charges for Arbroath Golf Course Committee of Management for the year ending 31 March 1997.
The Committee noted the estimated budget and approved the proposed charges.
7. ANGUS DISTRICT COUNCIL DSO ACCOUNTS 1995/96
There was submitted Report No 897/96 by the Director of Finance enclosing the Report and Accounts for the Angus District Council Direct Service Organisation in respect of 1995/96.
The Committee noted the content of the Report and Accounts.
8. ANGUS DISTRICT COUNCIL REPORTS AND ACCOUNTS 1995/96
The Committee agreed that this item be deferred as the Auditor’s Certificate had not yet been received.
9. REVENUE MONITORING STATEMENT
There was submitted Report No 881/96 by the Director of Finance on the actual revenue expenditure incurred and income received in respect of the Council’s various departments for the period 1 April to 31 August 1996.
The Committee noted the contents of the Report.
10. CAPITAL MONITORING COMPOSITE CAPITAL PROGRAMME
With reference to Article 5 of the minute of meeting of the Policy and Resources Committee of 7 May 1996 there was submitted Report No 837/96 by the Director of Finance on the actual capital expenditure incurred for the period 1 April to 31 August 1996 and detailing projected capital expenditure against budgeted provision for the year.
The Committee noted the position as at 31 August 1996 and that projections of the year end position would be reported to the Committee on a regular basis.
11. HOUSING CAPITAL PROGRAMME HRA BLOCK
There was submitted Report No 878/96 by the Director of Finance on the Housing Capital Programme HRA Block for 1996/97 including the latest estimate for this year and spend figures to the end of September.
The Committee approved the estimate and spend figures as detailed in the Report.
12. NON-HOUSING PROPERTY MAINTENANCE FUNDING ARRANGEMENTS 1996/97 - PROGRAMME OF WORKS
With reference to Article 17 of the minute of meeting of this Committee of 30 April 1996 there was submitted Report No 781/96 by the Director of Property Services on the programmes of work to be undertaken as a result of budgetary provision from the Renewal and Repairs funds as detailed in the above minute.
The Committee, for its interest, agreed:-
(i) to note the provisions made available from the Renewal and Repairs Fund in financial year 1996/97 for the maintenance of Education and Social Work properties;
(ii) to note the supplementary provisions made from the Renewal and Repairs Fund in financial year 1996/97 in lieu of revenue funding;
(iii) to approve a bid for supplementary funding of £150,000 from the Renewal and Repairs Fund in financial year 1996/97 in lieu of CFCR and Capital Maintenance Funding; and
(iv) to note and approve the programmes of maintenance projects being undertaken by the Director of Property Services in agreement with the Director of Finance, based upon these funding arrangements.
13. RENEWAL AND REPAIR PROPERTY FUND 1996/97 POSITION AS AT 30 SEPTEMBER 1996
There was submitted Report No 887/96 by the Director of Finance on the financial position of the Renewal and Repairs Property Fund as at 30 September 1996.
The Committee noted the contents of the Report.
14. HEALTH AND SAFETY (DISPLAY SCREEN EQUIPMENT) REGULATIONS 1992 COUNCIL OBLIGATIONS
There was submitted Report No 899/96 jointly prepared by the Directors of Information Technology, Personnel and Property Services seeking approval for measures to be taken to meet the Council’s obligations under the Health and Safety (Display Screen Equipment) Regulations 1992.
The Committee agreed, for its interest, to note the Council’s principal obligations under the Health and Safety (Display Screen Equipment) Regulations 1992 and the proposed arrangements to meet these.
15. CAPITAL PROVISION FOR VEHICLES
There was submitted Report No 917/96 by the Director of Environmental and Consumer Protection seeking approval to utilise savings achieved on the purchase of vehicles in order to purchase like items currently provided for by way of lease payments.
The Committee agreed that the savings achieved on the purchase of vehicles from provision within the Capital Budget be utilised to accommodate the purchase of a medium van currently provided for by way of lease payments.
16. EXCLUSION OF PUBLIC AND PRESS
The Committee resolved that the public and press should be excluded during consideration of the following items so as to avoid the possible disclosure of exempt information as defined in Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, Paragraphs 6, 8 and 9.
The following item was, on the determination of the Convener, dealt with as urgent business in view of the need to progress work on site.
17. EXTENSION TO MODERNISATION CONTRACT: THE GLENS AREA, MONTROSE, PHASE II: GLENPROSEN STREET AND GLENESK AVENUE
There was submitted Report No 907/96 by the Director of Property Services on a negotiated extension to the above existing contract.
The Committee for its interest, agreed:-
(i) to note and approve the action taken by the Directors of Property Services and Housing in consultation with the Convener of the Housing Committee, in accepting the offer from Inwood (Builders) Ltd, Forfar to carry out modernisation works to 12 additional houses in the Glens area, Montrose at the same rates and under the same terms and conditions as the original contract, and the issue of the appropriate instruction to the contractor;
(ii) to note the estimated total cost of the extension to the contract of £164,200 (at out-turn prices) which represented an overspend in excess of 5% of the original contract sum as reported to the Director of Finance in accordance with Clause 6.3 of the Financial Regulations;
(iii) to note the revised estimated total cost of the project of £597,500 (at out-turn prices);
(iv) to note that the expenditure can be met from slippage in the Housing programme from allowances made in the 1996/97 Capital Estimates per the final Revenue and Capital Budget Volume; and
(v) to note that the additional revenue expenditure arising from this extension to the project (first full year 1997/98) is £19,300 per annum in respect of the loan charges (calculated over 20 years).