| Executive Sub-Committee Minute 20 July 1998 |
APPENDIX I to the minute of meeting of the Personnel and Property Services Committee of 1 September 1998 (Article 9(b) refers)
MINUTE OF MEETING of the EXECUTIVE SUB-COMMITTEE of the PERSONNEL AND PROPERTY SERVICES COMMITTEE held in the Committee Room, 7 The Cross, Forfar on Monday 20 July 1998 at 10.30 am.
Present: Councillors ROB MURRAY, WILLIAM MIDDLETON and THOMAS I N YOUNG.
Councillor MURRAY, Convener, in the Chair.
1. EXCLUSION OF PUBLIC AND PRESS
The Sub-Committee resolved, in terms of Standing Order 27(2), that the public and press be excluded from the meeting during consideration of the following item, so as to avoid the disclosure of information which was exempt in terms of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973, paragraphs 8, 9 and 10.
2. PICTAVIA, PICTISH HERITAGE CENTRE, BRECHIN
With reference to Article 18 of the minute of meeting of the Personnel and Property Services Committee of 5 May 1998, there was submitted Report No 463/98 by the Director of Property Services giving details of the tenders received for the construction of a new Visitors' Centre and the outcome of negotiations for the acquisition of land.
The Sub-Committee agreed:-
(i) to approve the acceptance of the lowest tender for the several works, that of Inwood Builders Limited, Forfar, in the amount of £703,179.79;
(ii) to approve the estimated total cost of £1,156,000 (at out-turn prices);
(iii) to approve the acquisition of an area of land measuring 0.08 ha or thereby, together with access rights over the new entrance building, car parking areas and access roads, at a purchase price of £22,500;
(iv) to note that provision for this project, which included funding from Local Challenge Fund, Dalhousie Estates, European Regional Development Fund and Scottish Enterprise Tayside, had been made in the approved Composite Capital Programme for 1998/99 and beyond and that the additional provision required in 1998/99 of approximately £32,000, would be met from slippage on other Economic Development projects; and
(v) to note the revenue implications arising from this project (first full year 2000/2001), were restricted to loan charges amounting to £41,000 per annum (calculated over 40 years) top sliced from Revenue Support Grant purposes.
3. MINUTE OF PREVIOUS MEETING
The minute of meeting of this Sub-Committee of 16 June 1998 was approved as a correct record.
4. ST JAMES HOUSE, FORFAR - ALTERATIONS AND INSTALLATION OF VENTILATION ADDITIONAL WORKS AND NEGOTIATED CONTRACT EXTENSION
With reference to Article 6(a) of the minute of meeting of the Personnel and Property Services Committee of 21 October 1997, there was submitted Report No 494/98 by the Director of Property Services advising the Sub-Committee of the arrangements for the funding and undertaking of additional works, in accordance with Financial Regulation 14.3f. The Report indicated that additional works to the Planning Reception were required, which would alter the false ceiling and associated lighting and provide translucent panels in the roof of the covered way. In addition, it was proposed to extend the existing contract for the refurbishment project, to include the construction of a new store for the Planning and Transport Department.
The Sub-Committee agreed:-
(i) to note the arrangements for funding and undertaking the designated additional works; and
(ii) to approve a negotiated extension to the current contract to construct a new store.
5. STEEPLES IN ARBROATH, FORFAR AND MONTROSE - FUNDING PROVISION FOR URGENT REPAIRS
There was submitted Report No 582/98 by the Director of Property Services seeking approval for the provision of funding from the respective Common Good Funds, to allow urgent repairs to be undertaken to the steeples in Arbroath, Forfar and Montrose. The Report indicated that as part of a programme of regular inspection of Council properties, the Property Services Department had arranged for a detailed survey to be undertaken of the three steeples under the Council's care. The survey had identified urgent repairs which required to be undertaken to safeguard the steeples and maintain them in a safe and proper condition.
The Sub-Committee agreed:-
(i) to note the requirement for urgent repairs to be carried out to the steeple of The Old Kirk, Arbroath, the steeple of the East and Old Parish Church in Forfar and the steeple of The Old Kirk, Montrose;
(ii) to approve the bid for funding in the sum of £68,000 from the respective Common Good Funds; and
(iii) to instruct the Director of Property Services to progress the repairs immediately.
6. PROPERTY MAINTENANCE PROGRESS REPORT
The Sub-Committee agreed to defer the matter to the next meeting of the Personnel and Property Services Committee.
7. ENERGY BUDGET PROGRESS REPORT
The Sub-Committee agreed to defer the matter to the next meeting of the Personnel and Property Services Committee.