Building Standards Privacy Statement

What we need and why

The council is the ‘Data Controller’ of the personal data you provide to us. We only collect personal data about you which we need to process your building warrant application in line with the council’s statutory powers under the Building (Scotland) Act 2003 and related legislation (the 'Law'). This includes name, address, email, unique online identifiers such as IP addresses, which are numbers that can uniquely identify a specific computer or other network device on the internet etc.

What we do with it

Your personal information is held on servers within the EEA and processed by our staff in the UK.

While the council maintains data protection controls in line with the General Data Protection Regulation, other data protection legislation and its own Information Security Policy to ensure the effective and secure processing of personal information you need to be aware that when you submit a building warrant application to us the application and supporting documents that you send to us are permanently kept as part of public record. We have a statutory duty to make them available to any member of the public for inspection (for example via our Public Access website), including names and addresses which you are supplying as part of your application.

The legislation also requires Angus Council to retain information in relation to any defective or dangerous buildings cases. Personal information in relation to defective or dangerous buildings will not be published or shared.

In some cases an ‘interested party’ may view or copy anything in Part 2 of the Building Standards register (see below) such as any existing or prospective owner, occupier, or tenant of either the relevant building or of an adjoining building.

The personal information you provide will not be used for any other purpose unless required by law, to prevent or detect crime or to protect public funds.

How long we keep it

The building standards register is made up of two parts:

Part I which is in electronic form and consists of a list of applications, including details of any certificates from approved certifiers and decisions and copies of notices served under the Law when issued, altered or withdrawn. Part I of the building standards register shall be maintained by the local authority for all time.

Part II consists of copy building warrants, copy completion certificates, copies of any certificates from approved certifiers submitted in support of building warrants or completion certificates, principal drawings and specifications, and all other documents submitted to the local authority for registration in the building standards register. Documents contained in Part II of the building standards register are retained by the local authority for a period of 25 years or a period determined by the Scottish Ministers.

Sharing information

We will not share your information with any other organisation unless required to do so by law.

Further information

Please note that you should read this service specific privacy notice in conjunction with the council’s Full Privacy Statement