Stage 1 Initial approval in principle
This means an OT has assessed your needs and undertaken a home visit. The OT has also completed a request which has been reviewed and approved by a designated OT/ Team Manager (OT). Care and Repair will have sent you a letter confirming who your allocated Care and Repair Officer will be and when they will visit you.
Timescales for this stage will vary from person to person.
Stage 2 Preparation of drawing and works specification
Your OT and the Care and Repair Officer will visit you at home to agree the adaptation works required. Only the minimum assessed works required to meet your need are eligible for grant assistance. The Care and Repair Officer will prepare a drawing and/or a description of the works and discuss the grant application process with you. Only the assessed minimum required works to meet your need are eligible for grant assistance and this will be discussed with you by your OT and the Care and Repair Officer.
The documents prepared by the Care and Repair Officer need to be approved by you and your OT, so it is important to ask any questions you have about the works or grants process. You may wish to discuss provision of temporary equipment with your OT to assist you when your adaptation works are on site (such as commode provision).
Timescales for this stage will vary from person to person.
Stage 3 Final approval
Once you reach agreement with your OT for the works required, the OT will confirm the works they are supporting.
This will then be reviewed and considered by a designated OT/ Team Manager (OT). Once approval is given the designated OT/ Team Manager (OT) will inform the Care and Repair Officer and Grants.
The designated OT/ Team Manager (OT) has 3 working days from receipt of confirmation from the OT for works to be considered.
Stage 4 Tender
A minimum of two quotes are required to accompany the grant application and the Care and Repair Officer will discuss who will be invited to tender for the works with you. You may wish to suggest any preferred contractors you would like to tender for the works.
They will receive a copy of the plan and specification and may contact you to arrange a visit to you at home.
The contractor has 10 working days to return the tender. Please note that planning consent, listed building consent and/or a building warrant are sometimes required for the adaptations being supported. These permissions must be in place before the grant is submitted and will affect timescales at this stage.
Stage 5 Submission of Grant Application
When the Care and Repair Officer is satisfied, they have all the required documentation they will visit you to complete the grant application form which must be signed by you.
Permission from the landlord must also be included if you do not own your property. Copies of lease agreements will be required, and possibly copies of title documents.
The Quantity Surveyor from Angus Council will consider the works being requested.
Angus Council has 8 weeks to process a valid application however we will try to do this as quickly as possible. Approval for applications is subject to available funding and timescales for approvals may vary.
Stage 6 Appointment of contractor
The Care and Repair Officer will be informed of the grant awarded. They will write to your OT, and you confirming this and seek your permission to appoint the contractor of your choice on your behalf and proceed with the adaptations.
By signing the documentation, you are agreeing to enter into a contract with the contractor, not Care and Repair or Angus Council. The appointed contractor should visit or contact you to discuss and finalise the works required, agree a start date and how long the work will take to complete. You may wish to discuss provision of temporary equipment with your OT to assist you when your adaptation works are on site (such as commode provision). If you need to cancel the works once the contractor has been appointed, the Care and Repair Officer will discuss whether there are any costs that will need met by you.
Timescales for this stage will vary from person to person.
Stage 7 Completion of works
During the works you are responsible for supervising the accurate completion of the works in your home and raising any concerns or issues initially with your contractor, as well as with your Care and Repair Officer. If you are unsure about this aspect, you may wish to discuss this with your Care and Repair Officer or you may wish to employ an independent consultant.
Your OT will visit you at home or contact you to ensure the adaptation is appropriate and will provide any necessary equipment and training. If you are unsure about how to use your new facilities or equipment, please contact your OT.
The Care and Repair Officer and Quantity Surveyor may also need to visit you to check the works completed are satisfactory.
Timescales for this stage will vary from person to person.
Stage 8 Payment
Once the works are complete and you are satisfied with them, the Care and Repair Officer will advise you on how to pay for the works.
The Quantity Surveyor will process the grant award following receipt of a valid claim for payment and any required supporting evidence showing the completed works.
The timescale for processing a valid claim for payment is 4 weeks.
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